Are you looking to make your shared office space better? Perhaps, you’re acting as the design director and ensuring you have the best collaborative workspace.

Many businesses aim to have a collaborative office space. However, creating a collaborative office space can be challenging. What elements factor into a collaborative office design?

Before settling on a final design, you need to understand how to create a collaborative office space. This article will detail how to design the best office space. Read this article to learn more.

Use an Open Layout

An open layout is a perfect way to create the ideal collaborative office space. An open area encourages people to communicate freely and fosters collaboration between colleagues.

Having an open layout helps create better a better teamwork dynamic. It promotes a strong sense of connection among team members who feel less separated from each other.

An open floor plan involves eliminating partitions and cubicles because they separate workers. This allows for more easy conversations and quicker solutions to problems.

Open office plans allow for a more natural flow of communication and encourage greater collaboration among colleagues too. This also signals a subtle sense of equality and keeps the atmosphere from becoming stagnant or boring.

Interior Design

A collaborative workspace with good interior design is essential in creating an ideal working environment.

Office Lighting

A mix of both natural and electric lighting will create a layered, comfortable lighting pattern that can be adjusted as needed. Natural light should be used whenever possible as this will cut down on having to use electric lighting and save the business money.

However, if natural lighting is not available, electric lighting should be used in a variety of ways. Add task lighting where it is needed.

Ambient lighting sets a level of overall comfort. Lastly, accent lighting highlights specific areas or objects.

Wall Design

Having the right balance of visuals and practicality will help to spur team creativity and collaboration. Consider having large, plain white walls.

Walls with bold colors or a pattern can also be considered to create a motivating working environment. This sparks creativity and breaks up the blandness of traditional office decor.

Additionally, make use of wall art, shadow boards, and prints to add additional visual appeal. Fun and inspiring art can be used to break up long conversations. It also injects energy into a room filled with people.


Ergonomically designed desks and chairs that foster comfort and productivity should be at the top of the list. It’s also important to select tables like round tables that allow eye contact and encourages constructive conversations.

Comfortable seating can also encourage collaboration and foster more relaxed dialogues. Couches and lounge chairs are perfect for this.

Finally, try to choose light-colored furniture. They help create an airy and spacious atmosphere.

When outfitting a collaborative office space, the choice of office equipment can significantly impact the efficiency and harmony of the work environment. In this regard, for example, a multifunction copier can be a vital asset for small businesses. Companies like Gobins focus on providing comprehensive solutions that go beyond mere printing. Multifunction copier for small business by Gobins stands in contrast to more traditional, single-function printers offered by other companies. They offer a comprehensive solution for printing, scanning, copying, and faxing, all integrated into one unit. This multifunctionality not only saves space, which is important in an open office layout, but also streamlines various office tasks. By reducing the need for multiple devices, such a copier can help maintain the aesthetic and functional flow of a collaborative workspace, thereby supporting a more productive and interconnected team dynamic.

Office Decor

A comfortable, well-lit, and aesthetically pleasing shared office encourages creativity and collaboration. Choose colors and decorations that are motivational and inspiring.

Pops of color can add energy to a room. Plants add life and texture. Small touches, like candles or cozy slippers, can make for a pleasant and welcoming environment.

Add a few accessories that may help increase productivity. Whiteboards, pinboards, and old-school corkboards are perfect examples.

Strategize Your Collaboration Areas

A collaborative office space should be specifically designed to maximize efficiency and productivity. To start, it’s important to establish clear goals and objectives for the collaborative space.

Assess the current situation and the needs of your team. Consider who will be using the office space and the kinds of activities they will be doing.

A café style set up with small tables and comfortable chairs that encourages casual conversations can be effective. It’s important to have some dedicated spaces for meetings, brainstorming, or quiet, individual work. Create an inviting atmosphere where people will feel relaxed and comfortable, while still being able to stay on task.

For large-scale projects, a shared “war room” can act as a physical space to track progress. To further promote collaboration, add large whiteboards to the walls for creative brainstorming. Conference areas can have big screens for video calls.

Lastly, ensure that the team is aware of the areas and how they can best use the space. Invite team members to use these areas to brainstorm ideas, develop plans, and work closely with their peers.

Add a Room for Breaks

To help create a collaborative office space, it is beneficial to include a break room. Taking short mental and physical breaks is important for a team’s morale and focus.

Having a place to relax and bond will help employees build stronger relationships. This will ultimately help to increase teamwork within the office.

Start by choosing a room with comfortable seating and natural lighting. Add amenities like a mini-fridge, microwave, and coffee maker to encourage a more relaxed atmosphere.

This room should be inviting and comfortable, with game tables, a television, and a variety of snacks. It will help create a lighthearted and inviting atmosphere. Also, it offers employees a chance to get to know one another better outside of a work context.

Take a step back and think about the needs and desires of the team. Make sure the space reflects them. The ability to take breaks in a positive and inviting environment can be a great asset to a team’s mental and physical well-being.

Take Advantage of Technology

Technology can help foster collaboration and enhance communication. As a result, there will be an overall improved operation.

One way to take advantage of technology is to implement tools to facilitate remote meetings and conversations. Examples are video conferencing, web conferencing, and instant messaging.

Additionally, utilizing cloud-based project management applications can help to streamline the work process. It also helps in providing access to important documents and tasks in one place.

High-speed internet and multiple monitors can also help facilitate creative problem-solving. Ultimately, using technology in the collaborative office space can help create an innovative and productive environment for employees.

Create Your Collaborative Office Space

A collaborative office space can be a powerful asset to any business. Creating a collaborative office space isn’t easy, but when done properly the benefits are undeniable.

With properly designed layouts, comfortable furniture, and incorporated technology, your employees will be able to create their best work. Implement these strategies for an optimized team workspace. Your team will thank you for it!

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